Frequently Asked Vendor Questions
Prospective Vendors
Q: Can I be a vendor at the BFM?
Please read the eligibility criteria in the BFM Rules and Regulations.
Q: Is the application fee refundable if I don’t get in?
Application fees are not refundable. These application fees help cover the costs of our on-line management/application tool.
Q: Why wasn’t I selected to the market?
Vendors are selected based on vendor qualifications, product offerings, and availability of vendor space. Each potential
vendor is reviewed on a case by case basis.
Q: Can I prepare/cook food at the market?
Currently, the market does not allow ready-to-eat food vendors at the market. Hot plates/burners are not allowed at this
time.
Q: Can I give out samples at the market?
Product sampling is regulated by the Deschutes County Health Department. Typically, samples must be
individually portioned and distributed without direct contact to the product. Exact restrictions need to established
between the vendor and the Health Department (541) 322-7400
Q: Where do I park? Load/Unload?
We ask that Single booth vendors should pack their wares in and out; however, larger vendors can drive into the alley after 12pm
on market days. Please see Market Manager to make arrangements.
Q: Is there a parking pass for market vendors?
Yes. Approved vendors should contact the Market Manager to obtain information.
Q: How much does it cost to vend at the BFM?
A single 10 x 10 booth fee is $35 per market. Additional booth spaces are also $35. There are several payment options.
Q: What is the difference between a shoulder season and the main season?
The main season starts the first Wednesday in June and ends the last Wednesday in September. The shoulder season includes the months of May and October.
Q: Do I have to use Oregon grown ingredients in my processed food?
This is currently the preference of the market; however, products will be reviewed on a case by case basis.
Q: Must my farm/business be located in Oregon?
Yes. If your operation has multiple locations- at least one needs to be producing in Oregon.
Please read the eligibility criteria in the BFM Rules and Regulations.
Q: Is the application fee refundable if I don’t get in?
Application fees are not refundable. These application fees help cover the costs of our on-line management/application tool.
Q: Why wasn’t I selected to the market?
Vendors are selected based on vendor qualifications, product offerings, and availability of vendor space. Each potential
vendor is reviewed on a case by case basis.
Q: Can I prepare/cook food at the market?
Currently, the market does not allow ready-to-eat food vendors at the market. Hot plates/burners are not allowed at this
time.
Q: Can I give out samples at the market?
Product sampling is regulated by the Deschutes County Health Department. Typically, samples must be
individually portioned and distributed without direct contact to the product. Exact restrictions need to established
between the vendor and the Health Department (541) 322-7400
Q: Where do I park? Load/Unload?
We ask that Single booth vendors should pack their wares in and out; however, larger vendors can drive into the alley after 12pm
on market days. Please see Market Manager to make arrangements.
Q: Is there a parking pass for market vendors?
Yes. Approved vendors should contact the Market Manager to obtain information.
Q: How much does it cost to vend at the BFM?
A single 10 x 10 booth fee is $35 per market. Additional booth spaces are also $35. There are several payment options.
Q: What is the difference between a shoulder season and the main season?
The main season starts the first Wednesday in June and ends the last Wednesday in September. The shoulder season includes the months of May and October.
Q: Do I have to use Oregon grown ingredients in my processed food?
This is currently the preference of the market; however, products will be reviewed on a case by case basis.
Q: Must my farm/business be located in Oregon?
Yes. If your operation has multiple locations- at least one needs to be producing in Oregon.
New Vendor FAQs
Q: How are booth spaces assigned?
For stability vendors are mostly kept to the same spots or areas but flexibility may be required. The Market Manager has final word on booth assignments.
Q: What if I have to miss one or several markets?
Please let the Market Manager know as soon as you can : bendfarmersmarket@gmail.com
You are still financially obligated to pay the booth fees during your absence.
Q: What currencies can I accept at the Bend Farmers Market?
For currencies accepted at the BFM please see the “At market currency” under the “Vendors” page on the BFM website.
Q: Can I drive a vehicle into the alley to load/unload or do I have to pack it in?
Please pack-in your goods if possible. If you need to use the alley - it is only available between 12pm and 1pm. See the Market Manager for a load-in time if you need to drive in.
Q: Are there restrooms at the market?
Yes, there are BFM porta-johns available equipped with all ADA requirements; however we do not provide washing stations.
Q: How can I promote the market on social media?
Yes! Please promote the market using @bendfarmersmarket when possible.
Q: Can I start to sell when I am ready or must I wait until 2pm?
Vending starts at 2pm.
Q: Can I leave early?
We are open till 6 and request all vendors remain open till 6 and disassemble only once the market is closed. Please contact the Market Manager if you need to leave early.
Q: I have product that didn’t sell- what can I do with it?
If you’re a produce vendor- see the HDFFA booth. They may be able to collect and distribute your goods to local food
banks.
Q: Is the market always open regardless of weather?
We are a rain or shine operation. If extreme weather or other circumstances make the market unsafe the Market Manager will communicate with you.
For stability vendors are mostly kept to the same spots or areas but flexibility may be required. The Market Manager has final word on booth assignments.
Q: What if I have to miss one or several markets?
Please let the Market Manager know as soon as you can : bendfarmersmarket@gmail.com
You are still financially obligated to pay the booth fees during your absence.
Q: What currencies can I accept at the Bend Farmers Market?
For currencies accepted at the BFM please see the “At market currency” under the “Vendors” page on the BFM website.
Q: Can I drive a vehicle into the alley to load/unload or do I have to pack it in?
Please pack-in your goods if possible. If you need to use the alley - it is only available between 12pm and 1pm. See the Market Manager for a load-in time if you need to drive in.
Q: Are there restrooms at the market?
Yes, there are BFM porta-johns available equipped with all ADA requirements; however we do not provide washing stations.
Q: How can I promote the market on social media?
Yes! Please promote the market using @bendfarmersmarket when possible.
Q: Can I start to sell when I am ready or must I wait until 2pm?
Vending starts at 2pm.
Q: Can I leave early?
We are open till 6 and request all vendors remain open till 6 and disassemble only once the market is closed. Please contact the Market Manager if you need to leave early.
Q: I have product that didn’t sell- what can I do with it?
If you’re a produce vendor- see the HDFFA booth. They may be able to collect and distribute your goods to local food
banks.
Q: Is the market always open regardless of weather?
We are a rain or shine operation. If extreme weather or other circumstances make the market unsafe the Market Manager will communicate with you.
Rules and Regulations FAQs
Q: Can I sublet my space if I am unable to attend?
Only if the Market Manager approves and if the other vendor is already approved by the Board to vend at the BFM. We understand that some vendors may have a very short season. Please contact the Market Manager if you want to sublet or pair you up with another vendor.
Q: Can I share a booth with another vendor?
Only with another approved vendor.
Q: I am having problems with another vendor- what do I do?
First, adhere to BFM Code of Conduct. If you cannot resolve your issue amicably then contact the Market Manager. If you are not satisfied with the results- contact the Board of Directors.
Q: Does the owner of the farm/business have to be in the booth?
The closer the producer and customer are the better- however, this is not a requirement.
Q: Do any of my products need any third party certifications? Organic, GMO Free, Humane Certified?
No. However, any claims need to have supported documentation uploaded to your account in Manage My Market.
Q: Are there any pricing rules?
No. However, please respect your fellow farmers.
Q: What type of insurance do I need?
Vendors need valid commercial liability insurance.
Q: Which licenses do I need to be a vendor?
Depends on the type of product you sell. The market manager has a basic understanding of the licenses required and
will routinely verify that what you are selling matches the licenses uploaded to Manage My Market.
Q: Must I have a ODA certified scale?
Any product sold by weight must be weighed on a certified scale with a customer facing display.
Q: Can I only sell product from my farm/business?
The Bend Farmers Market currently allows vendor to sell up to 20% of sales from another source. However, these sources must comply with our product standards outlined in the Rules and Regulations. The Market Manager has authority to deny sales of any products that do not meet eligibility criteria.
Q: Can my pet be with me in the booth?
No.
Q: I want to sell a product that I didn’t originally sign up to sell- can I start selling it?
Maybe. Check in with the Market Manager before selling a new product to see if the product can be added to your offering.
Q: What are the minimum requirements for signage?
Vendors must display the name of their operation, the location, and any certification logos.
Q: Who do I contact if I need help at the market?
The Market Manager: Mariah Truax at the BFM information booth.
Q: How do I contact the BFM before or after market hours/days?
The Market Manager: Mariah Truax Email: bendfarmersmarket@gmail.com
Only if the Market Manager approves and if the other vendor is already approved by the Board to vend at the BFM. We understand that some vendors may have a very short season. Please contact the Market Manager if you want to sublet or pair you up with another vendor.
Q: Can I share a booth with another vendor?
Only with another approved vendor.
Q: I am having problems with another vendor- what do I do?
First, adhere to BFM Code of Conduct. If you cannot resolve your issue amicably then contact the Market Manager. If you are not satisfied with the results- contact the Board of Directors.
Q: Does the owner of the farm/business have to be in the booth?
The closer the producer and customer are the better- however, this is not a requirement.
Q: Do any of my products need any third party certifications? Organic, GMO Free, Humane Certified?
No. However, any claims need to have supported documentation uploaded to your account in Manage My Market.
Q: Are there any pricing rules?
No. However, please respect your fellow farmers.
Q: What type of insurance do I need?
Vendors need valid commercial liability insurance.
Q: Which licenses do I need to be a vendor?
Depends on the type of product you sell. The market manager has a basic understanding of the licenses required and
will routinely verify that what you are selling matches the licenses uploaded to Manage My Market.
Q: Must I have a ODA certified scale?
Any product sold by weight must be weighed on a certified scale with a customer facing display.
Q: Can I only sell product from my farm/business?
The Bend Farmers Market currently allows vendor to sell up to 20% of sales from another source. However, these sources must comply with our product standards outlined in the Rules and Regulations. The Market Manager has authority to deny sales of any products that do not meet eligibility criteria.
Q: Can my pet be with me in the booth?
No.
Q: I want to sell a product that I didn’t originally sign up to sell- can I start selling it?
Maybe. Check in with the Market Manager before selling a new product to see if the product can be added to your offering.
Q: What are the minimum requirements for signage?
Vendors must display the name of their operation, the location, and any certification logos.
Q: Who do I contact if I need help at the market?
The Market Manager: Mariah Truax at the BFM information booth.
Q: How do I contact the BFM before or after market hours/days?
The Market Manager: Mariah Truax Email: bendfarmersmarket@gmail.com